BADGERS MOUNT RESIDENTS' ASSOCIATION CONSTITUTION
CONSTITUTION OF THE BADGERS MOUNT RESIDENTS ASSOCIATION AS ADOPTED AT
THE ANNUAL GENERAL MEETING HELD ON 5TH JUNE 1963 WITH SUBSEQUENT
AMENDMENTS MADE AT ANNUAL GENERAL MEETINGS
The Association shall be called “The Badgers Mount Residents Association”.
The objectives of the Association
which shall be strictly non-political and non-sectarian shall be:
To protect the environment and the way of life of the residents of Badgers
• To render assistance in all matters for the benefit of the
members collectively and individually.
• To promote social activities
if and when desired.
shall be open to all residents of Badgers Mount of the age of 18 years
upon payment of the subscription.
The subscription shall be £2 per
annum per member with a maximum payable of £4 per household. Subscriptions
shall become due and payable on joining and on 1 April each year. The
Treasurer shall keep a list of all paid up members.
subscriptions are not paid shall not be allowed to vote. All members shall
receive a copy of the Constitution on joining the Association. The
Constitution will be made available via the Association website or upon
request, in paper form.
of the Association shall be managed by a Committee consisting of
Chairperson, Vice-Chairperson, Secretary, Treasurer and a minimum of four
ordinary members, all to be elected at the Annual General Meeting and
shall serve for 12 months.
Five members form a quorum.
Any member of the
Committee or a sub-committee who is absent from three consecutive meetings
without the consent or approval of the Committee shall be considered to
have vacated their position on that committee and shall be so notified.
The Committee may co-opt members to fill casual vacancies
throughout the year.
All Committee members retire at the Annual
General Meeting but are eligible for re-election if they wish. The
Chairperson can only be elected for a maximum term of three years.
Thereafter the Chairperson will stand down for a minimum of two years
before being eligible for re-election as Chairperson again but may remain
as a committee member and undertake another officer role if he/she so
Committee members must declare any interest they may have
in any topic under discussion and the committee will decide if they need
to forfeit their right to vote on this occasion.
may speak only through the Chair.
Decisions will be agreed by a
simple majority, voted by a show of hands.
Meetings will end at the
time agreed by the committee unless all those present agree to extend the
Any offensive behaviour, including racist, ageism, sexist
or inflammatory remarks will not be permitted.
Any Committee member
who brings the Association into disrepute or refuses to comply with the
Constitution shall be expelled on a majority vote of the Committee. The
member will have the right to appeal within 28 days of the expulsion. The
appeal shall be heard by the membership at a special general meeting
called for that purpose.
The Secretary shall deal with all
correspondence unless otherwise agreed.
Agendas will be distributed
to the Committee members at least four days before a meeting where
possible. Items for the Agenda should be forwarded to the Secretary and
the Chairperson seven days before the meeting where possible.
Minutes will be distributed to the Committee members 7 days after a
meeting, where possible.
Committee may elect sub-committees for any specific purpose and may give
power to act. Members of the Association may be co-opted by the Committee
for this purpose. The Chairperson, Vice-Chairperson and Secretary shall be
ex-officio members of all sub-committees with power to vote.
The financial year shall end on the 31st
day of March and the annual accounts shall be presented at the Annual
The accounts shall be audited by an Auditor (who
shall not be a member of the Executive Committee) elected at the Annual
General Meeting or by the Committee, should a vacancy occur during the
The Association may raise funds by obtaining grants from
other bodies or by fundraising schemes. All money raised by or on behalf
of the Association shall be applied to further its objectives.
funds shall be kept in a bank account that shall be opened in the name of
The Secretary, Chairperson and Treasurer shall be
signatories on the account and all cheques shall require the signature of
any two of these officers. No officer shall sign a blank cheque – all
cheques must be filled in before signatures are added.
shall be kept by the Treasurer and brought to every committee meeting
where they may be inspected.
A receipt must be provided for all
All financial correspondence of the Association
shall be addressed to the Treasurer.
LIABILITY OF MEMBERS:
Where the issue at stake is one which would involve resident members
financially over and above the annual subscription, all members shall be
notified by letter and asked to vote on that issue before any final
decision is taken by the Committee.
ANNUAL GENERAL MEETING:
The Annual General Meeting shall take place within three months of the end
of the financial year. Not less than Fourteen days notice in writing shall
be given to all members. Twenty members shall be a quorum.
VOTING AT GENERAL MEETINGS:
Each member shall be entitled to
one vote and all voting shall usually be by a show of hands unless at
least ten of the members present shall demand either a ballot of those
present or a ballot of all members. In the event of a tie, the Chairperson
shall have a casting vote.
SPECIAL GENERAL MEETING:
The Committee may, at any time, call a Special General Meeting of the
Association and must do so upon receipt of a requisition signed by at
least fifteen members, such meeting to be held within twenty one days of
receipt of the requisition by the Secretary. At least seven days notice
must be given to all members, stating the subject of the meeting. If,
within the prescribed time, the Committee fails to call the meeting, then
the requisitionists may, at their own expense, call the meeting which
shall be convened and conducted in accordance with this Constitution.
INTERPRETATION OF THE CONSTITUTION:
shall be the sole authority for the interpretation of this Constitution
and its decision on this or upon any matter not provided in the
Constitution shall be final and binding, subject to ratification at the
next Annual General Meeting.
ALTERATION OF CONSTITUTION:
Any member proposing to make a change to the Constitution must submit this
to the Secretary in writing not less than 28 days before the Annual
General Meeting. The Secretary must notify all members of any proposed
changes at least fourteen days prior to the meeting.
Constitution shall not be altered, unless agreed by a two thirds majority
of the members present at the Annual General Meeting. Any proposed
alteration shall be notified in writing to all members when giving notice
of the General Meeting.
DISSOLUTION OF THE ASSOCIATION:
The Association may only be dissolved by a special meeting called for that
purpose. Such a meeting shall come about following a proposal in writing
signed by a simple majority of those remaining on the committee being
submitted to the Secretary.
All members shall be informed of such a
meeting at least 21 days before the date of the meeting.
Dissolution of the Association shall only take effect if agreed by two
thirds of the members present and voting at that meeting.
assets remaining after meeting liabilities must be distributed among local
charities or other community group with similar aims of the Association
nominated by that meeting.
Amended May 2004
Amended May 2012
Amended May 2015